iPhones and Exchange Online/Office 365

When adding an Exchange Online/Office 365 email account to an iPhone, be sure to review the account settings for your contacts and calendars. By default, the iPhone will save new contacts and calendar items to your iCloud account. Unless you’ve fully embraced the Apple ecosystem, you most likely will want to save these new items in your Exchange Online/Office 365 mailbox. Here’s how:

  1. Settings –> Mail, Contacts, Calendars.
  2. Scroll down to the Contacts section and press Default Account
  3. Select your Exchange Online/Office 365 account from the list.
  4. Press the back arrow in the upper left-hand corner of your screen.
  5. Scroll down to the Calendars section.
  6. Press Default Calendar.
  7. Select the calendar in your Exchange Online/Office 365 mailbox you wish to save new calendar items. Most people just have one calendar so just select Calendar under your mailbox.

That’s it!

Manually Increase Office 365 Mailbox Limit

Microsoft announced a few months ago that the mailbox size limit would be doubled for all new and existing Office 365 customers by the end of November 2013. Standard mailboxes would be increased from 25 to 50 GBs while shared mailboxes would be increased from 5 to 10 GBs. However, it’s already the last day of November and I noticed that none of my client’s mailbox size limits had been increased. It turns out that Microsoft is in no hurry to roll this out and is hoping to upgrade all existing customers by the end of the year. You can, however, manually increase the size limit on a mailbox by using the following PowerShell commands:

For user mailboxes:
Get-Mailbox -RecipientTypeDetails UserMailbox | Set-Mailbox -ProhibitSendQuota 49.75GB -ProhibitSendReceiveQuota 50GB -IssueWarningQuota 49.50GB

For shared mailboxes:
Get-Mailbox -RecipientTypeDetails SharedMailbox | Set-Mailbox -ProhibitSendQuota 9.75GB -ProhibitSendReceiveQuota 10GB -IssueWarningQuota 9.50GB

The Microsoft support technician I spoke to today assured me that manually increasing the size limit shouldn’t create any issues. So you can either continue waiting for Microsoft to get around to upgrading your mailboxes or you can try using the PowerShell scripts provided above.

Saving Outlook Attachments to SharePoint Online

Colligo Contributor Pro for SharePoint was suggested as a possible solution to allow users to save Outlook attachments to SharePoint Online, the version of SharePoint included in Office 365. I haven’t tried it out but it looks promising.

Colligo Contributor Pro
Colligo Contributor Pro for SharePoint (Microsoft Pinpoint)

My ideal solution would be an Outlook add-in similar to SugarSync for Outlook which would automatically intercept large attachments and replace them with a hyperlink to the content saved in SharePoint Online. Not sure if Colligo’s solution fits the bill, but it comes awfully close.